Food Banks & Pantries

Run your distribution days, keep the line moving, and have the numbers ready when a funder asks — without a spreadsheet in sight.

Volunteers helping family at food pantry with grocery cart

Key Features

Recurring distribution days, with a record for every one

Check-in with walk-up registration and anonymous headcounts

Distribution totals with in-kind value for funder reporting

Inventory with item types, options and per-item limits

Households with head of household, so families are served together

QR code ID cards for fast, dignified check-in

Signed self-attestation captured right on the intake form

Grant-ready reports and dashboards, exportable to CSV

How It Works

Run the distribution day

Set up a distribution that repeats, and every single day gets its own record. Check people in at the door, add walk-ups on the spot, and keep a simple count of anyone you serve without taking their details. When the day is over, a short closeout captures what happened: how many volunteers turned up, anything that went wrong, what is left on the shelves.

Serve the family in front of you

Find someone in seconds by scanning their QR code ID, instead of asking them to recite their address in front of a queue. Households keep families together, with a head of household, so what you give out reflects who is at home. If someone is not due for an item yet, or has reached their limit, staff see it as they are handing it out, so fair distribution is built into the moment, not left to a volunteer's memory. And you can track whatever your program requires, from dietary needs to referral source to TEFAP category, with your own custom fields.

Prove it to your funders

Record what went out each day — meals served, hygiene kits handed out — each carrying an in-kind value that totals as you go. Build the report you need: pick the fields, set the filters, group it how your funder expects, preview and export to CSV. The in-kind value of goods distributed is a number your board and your Form 990 both ask for, and it is already waiting.

Keep the community in the loop

Text or email neighbors directly when a distribution moves or the produce truck is running late, or send one announcement to everyone at once, and see how many people it will reach before it goes. When a family needs more than food, refer them to a partner organization with their consent, and find out what happened next.

Solution